Navigating a resignation due to denied remote work or a sudden return-to-office (RTO) policy can be tricky. It's important to state your reasons clearly without burning bridges, especially if your lifestyle or location depends on remote flexibility. A well-crafted letter helps you maintain a professional tone while firmly standing by your needs.
Example letter
Apex Solutions
Please accept this letter as formal notification that I am resigning from my position as Senior Marketing Manager at Apex Solutions, with my last day being May 29, 2026.
As we discussed recently, my request for a permanent remote work arrangement was denied. Because my current personal circumstances require a fully remote role, I must unfortunately seek opportunities that align with this need. I am incredibly grateful for the experiences I've had and the projects we have accomplished together during my time here.
I am fully committed to ensuring a smooth handover of my responsibilities over the next two weeks. Please let me know how I can best assist the team during this transition period.
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Build your resume →Tips for writing this letter
1. Keep it professional, not personal
It can be frustrating when a remote work request is denied, but keep your tone neutral. State the facts without expressing anger or resentment toward management.
2. Be clear about the reason
Briefly mention that the resignation is due to the remote work policy or denied request. This provides honest feedback to the company without turning into a grievance.
3. Offer a solid transition plan
Show your ongoing commitment to the team by offering to train your replacement or document your daily processes before you leave.
4. Discuss it in person first
Always have a conversation with your manager about your departure before sending the formal letter. This prevents the written notice from being a shock.
Do's and don'ts
✓ Do
- State your last working day clearly in the opening paragraph.
- Express gratitude for the opportunities you had at the company.
- Offer help with handing over your tasks to ensure a smooth transition.
✗ Don't
- Don't write a lengthy critique of the company's return-to-office policy.
- Don't use an aggressive or passive-aggressive tone.
- Don't leave without providing at least two weeks of notice, if possible.
Frequently asked questions
Do I have to mention that I'm leaving because of the remote work policy?
You don't have to, but it's often helpful to provide this context. It explains your departure professionally and gives HR valuable feedback on why they are losing talent.
What if they offer me remote work after I submit the letter?
Be prepared for a counteroffer. Decide in advance if you would stay if they reverse their decision, or if you are fully committed to moving on regardless.
Should I CC HR on this resignation letter?
Yes, it is standard practice to send the letter to your direct manager and CC your Human Resources representative so they can begin the offboarding process.
What comes next?
Once you've submitted your resignation, it's time to update your resume for the next chapter. Our free builder makes it easy to create a polished, ATS-friendly resume in minutes.
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