Transitioning from a full-time role to a part-time position requires careful communication to maintain a positive relationship with your employer. This resignation letter template helps you formally step down from your current role while professionally proposing a part-time arrangement. Having a well-structured letter ensures your intentions are clear and opens the door for constructive negotiations.
Example letter
Apex Solutions
Please accept this letter as formal notification that I am resigning from my position as Marketing Manager at Apex Solutions, effective May 29, 2026. However, I would like to propose transitioning into a part-time role to continue supporting the team.
Due to recent changes in my personal commitments, I am no longer able to maintain a full-time schedule. I have truly valued my time here and am incredibly grateful for the opportunities I've had to grow. I believe that by shifting to a part-time capacity, I can still contribute effectively to our ongoing campaigns and help maintain team momentum.
I am fully committed to ensuring a smooth transition over the next two weeks and am happy to discuss how a part-time arrangement might work best for the department. Thank you again for your understanding and support.
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Build your resume →Tips for writing this letter
1. Be Clear About Your Intentions
Clearly state your resignation from the full-time role while simultaneously proposing the part-time transition. This prevents confusion and sets the stage for a productive discussion about your future with the company.
2. Highlight Your Value
Remind your employer of the specific skills and ongoing projects where your continued, albeit reduced, presence will be beneficial. Emphasize how retaining you part-time will save them the time and cost of hiring a completely new replacement.
3. Propose a Specific Schedule
Come prepared with a realistic proposal for your part-time hours, such as three days a week or 20 hours total. Having a concrete plan makes it easier for your manager to visualize the arrangement and say yes.
4. Be Prepared for a 'No'
Understand that the company may not be able to accommodate a part-time role due to business needs. Approach the conversation with flexibility and be prepared to finalize your full resignation gracefully if the part-time proposal is declined.
Do's and don'ts
✓ Do
- Clearly state your last day in your full-time capacity
- Highlight how your part-time work will benefit the company
- Offer to help train others to cover the tasks you will no longer handle
✗ Don't
- Don't make demands about the new part-time schedule
- Don't leave the proposal too vague; suggest specific hours or responsibilities
- Don't assume the part-time transition is guaranteed
Frequently asked questions
When should I submit a part-time transition resignation letter?
Submit this letter at least two weeks before your intended transition date. If you hold a senior position, giving three to four weeks' notice provides ample time to negotiate the new arrangement.
What if my employer rejects my part-time proposal?
If your employer cannot accommodate a part-time schedule, the letter still serves as your formal resignation. Remain professional, assist with the standard transition process, and leave on good terms.
Should I discuss the transition in person before sending the letter?
Yes, it is highly recommended to have a face-to-face or video conversation with your manager first. Use the letter to formally document the resignation and the part-time proposal discussed during your meeting.
What comes next?
Once you've submitted your resignation, it's time to update your resume for the next chapter. Our free builder makes it easy to create a polished, ATS-friendly resume in minutes.
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