Leaving your civilian job for military service is a significant transition that requires formal notification. Whether you are being deployed for active duty, joining the armed forces, or fulfilling National Guard obligations, a well-crafted resignation letter ensures you leave on good terms and protects your reemployment rights under USERRA. This template helps you clearly communicate your departure dates while expressing appreciation for your time at the company.
Example letter
Apex Supply Chain Solutions
Please accept this letter as formal notification of my resignation from my position as Logistics Coordinator at Apex Supply Chain Solutions. My last day of employment will be Friday, June 5, 2026.
I am leaving to fulfill my military service obligations, as I have been called to active duty with the United States Army starting mid-June. I am incredibly grateful for the opportunities I've had during my three years here, and I deeply appreciate the support and mentorship you have provided me.
Over the next three weeks, I am fully committed to ensuring a smooth transition of my responsibilities. Please let me know how I can best assist with handing over my current projects and training other team members before my departure.
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1. Understand Your USERRA Rights
Before resigning, familiarize yourself with the Uniformed Services Employment and Reemployment Rights Act (USERRA). Depending on your situation, you may be entitled to a leave of absence rather than a permanent resignation, protecting your job for when you return.
2. Provide Ample Notice
While military orders can sometimes be sudden, try to give your employer as much notice as possible. Standard courtesy is two weeks, but providing more time allows for a better transition and maintains a strong professional relationship.
3. Include Official Documentation
It is highly recommended to attach a copy of your official military orders to your resignation letter. This provides your HR department with the necessary documentation to process your departure correctly.
4. Keep the Tone Professional
Focus on the facts of your departure and your gratitude for the employment experience. Avoid airing grievances, as you want to keep the door open for future references or potential reemployment.
Do's and don'ts
✓ Do
- Clearly state your last working day
- Mention that your departure is due to military service
- Offer to help transition your duties
✗ Don't
- Don't wait until the last minute if you have advance notice
- Don't burn bridges with negativity
- Don't forget to check your benefits and final pay details
Frequently asked questions
Do I have to resign, or can I take military leave?
Under USERRA, you generally have the right to take a leave of absence for military service up to five years and return to your job. Discuss with your HR department whether a formal resignation or a military leave of absence is more appropriate for your specific situation.
Should I attach my military orders to the letter?
Yes, it is best practice to provide a copy of your official orders to your employer. This helps HR properly categorize your departure and process any relevant benefits or leave statuses.
How much notice do I need to give for military service?
While you should strive to give at least two weeks' notice, USERRA requires that you provide advance written or verbal notice to your employer 'as far in advance as is reasonable under the circumstances.' Sudden orders may make standard notice impossible.
What comes next?
Once you've submitted your resignation, it's time to update your resume for the next chapter. Our free builder makes it easy to create a polished, ATS-friendly resume in minutes.
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