As your internship comes to a close, submitting a formal resignation letter is a great way to transition out gracefully. It not only solidifies the end date of your term but also provides an opportunity to thank your team and build long-term professional relationships.
Example letter
NovaTech Solutions
Please accept this letter as formal notification that my internship with NovaTech Solutions will be concluding on August 14, 2026, as per our initial agreement.
I want to express my sincere gratitude for the opportunity to learn and grow alongside such a talented team over the past few months. The mentorship I received has been invaluable, and I have greatly enjoyed contributing to the upcoming product launch campaigns.
Before my departure, I will ensure all my current projects are wrapped up and my files are organized for the next intern. Thank you again for this incredible experience, and I hope we can stay in touch.
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Build your resume →Tips for writing this letter
1. Express Gratitude for Mentorship
Internships are primarily learning experiences. Make sure to specifically thank your manager or team members for the time they invested in teaching and guiding you.
2. Highlight Key Achievements
Briefly mention a project or skill you enjoyed working on. This reinforces your value and leaves a strong final impression for potential future recommendations.
3. Offer a Smooth Handoff
Even as an intern, your work matters. Offer to document your processes, organize your files, or brief your team on the status of your tasks before you leave.
4. Provide Contact Information
Include your personal email address or LinkedIn profile link. Building a professional network is a major benefit of an internship, so make it easy for them to stay in touch.
Do's and don'ts
✓ Do
- Give appropriate notice, even if your end date was pre-planned
- Ask for a letter of recommendation or LinkedIn endorsement
- Connect with your colleagues on LinkedIn before your last day
✗ Don't
- Leave projects unfinished without providing a status update
- Use the letter to complain about menial tasks or lack of pay
- Forget to say a personal goodbye to your direct supervisor
Frequently asked questions
Do I need to write a resignation letter if my internship has a set end date?
Yes, it is highly recommended. Even with a pre-planned end date, a formal letter serves as a professional courtesy, creates a paper trail for HR, and leaves a positive final impression.
Who should receive my internship resignation letter?
You should send the letter to your direct supervisor or manager, and CC the Human Resources department or the internship coordinator who helped hire you.
Can I ask for a full-time job in my resignation letter?
While you shouldn't directly demand a job in the letter, you can express your strong interest in returning to the company in the future if a suitable full-time role becomes available.
What comes next?
Once you've submitted your resignation, it's time to update your resume for the next chapter. Our free builder makes it easy to create a polished, ATS-friendly resume in minutes.
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