Resigning doesn't have to be a negative experience. A grateful departure resignation letter is perfect when you've had a wonderful experience at your current company and want to maintain strong professional relationships. This template helps you articulate your appreciation while clearly stating your intent to leave and ensuring a smooth transition.
Example letter
Starlight Innovations
Please accept this letter as formal notification that I am resigning from my position as Senior Marketing Manager at Starlight Innovations. My last day of employment will be May 29, 2026.
I want to express my deepest gratitude for the opportunities I've had during my time here. Working with such a dedicated team has been a highlight of my career, and I am incredibly thankful for your mentorship and support over the past three years.
I am fully committed to ensuring a seamless handover of my responsibilities before my departure. Thank you again for everything, and I look forward to staying in touch.
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Build your resume →Tips for writing this letter
1. Be Specific About Your Gratitude
Mention a specific project, learning experience, or mentorship moment that meant a lot to you. This makes your letter feel genuine rather than generic.
2. Keep It Professional
While expressing gratitude, remember this is still a formal document for your HR file. Avoid being overly emotional or informal in your tone.
3. Offer Transition Support
Show your appreciation by actively helping during your notice period. Offer to train your replacement or document your daily processes.
4. Stay Connected
Use this opportunity to transition your manager and colleagues into your professional network. Connect on LinkedIn and provide your personal contact information.
Do's and don'ts
✓ Do
- Highlight specific positive experiences
- Offer concrete help with the transition
- Provide your personal contact information for the future
✗ Don't
- Bring up any past grievances or negative experiences
- Write a novel—keep it concise and to the point
- Make promises about transition help that you can't keep
Frequently asked questions
Should I send a grateful resignation letter even if I had some issues with the company?
If you want to leave on good terms and maintain your network, focusing on the positives is the best approach. You don't have to lie, but you can highlight what you did appreciate.
Can I give this letter to my colleagues as well?
This formal letter should go to your manager and HR. For colleagues, it's better to send a personalized 'farewell' email on your last day.
How long should a grateful resignation letter be?
Keep it to three or four short paragraphs. State your departure, express your thanks, and offer transition assistance.
What comes next?
Once you've submitted your resignation, it's time to update your resume for the next chapter. Our free builder makes it easy to create a polished, ATS-friendly resume in minutes.
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