While an in-person conversation is ideal, an email resignation is perfectly acceptable and increasingly common in today's digital and remote work environment. It provides an immediate, time-stamped written record of your notice. Crafting a clear and professional email ensures your departure is handled smoothly and respectfully.
Example letter
Nexus Solutions
Please accept this email as formal notification that I am resigning from my position as Marketing Specialist at Nexus Solutions. My last day of employment will be May 29, 2026, which provides the standard two weeks' notice.
I am incredibly grateful for the opportunities I've had during my time here. Thank you for your guidance and the chance to work alongside such a talented team on impactful campaigns.
I am committed to ensuring a smooth transition over the next two weeks. Please let me know how I can best assist with wrapping up my current projects and handing over my responsibilities.
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Build your resume →Tips for writing this letter
1. Keep It Concise
An email should be brief and to the point. State your resignation, your last day, and a brief thank you without going into unnecessary detail.
2. Use a Clear Subject Line
Make sure your subject line is unambiguous so your manager knows exactly what the email is about. 'Resignation - [Your Name]' is a standard and effective choice.
3. Follow Up with a Conversation
If you haven't already spoken to your manager, try to follow up your email with a brief phone call or video chat to discuss your departure personally.
4. Send to HR as Well
Depending on your company's policy, you may need to cc your HR representative on the email or forward it to them to ensure your file is properly updated.
Do's and don'ts
✓ Do
- Use a clear and professional subject line
- State your exact last day of work
- Offer to help with the transition process
✗ Don't
- Don't use the email to air grievances or complain
- Don't send the email over the weekend or late at night if possible
- Don't write a novel; keep it brief and professional
Frequently asked questions
Is it okay to resign via email?
Yes, resigning via email is widely accepted, especially for remote workers or when scheduling an in-person meeting is difficult. It also serves as official written notice.
What should the subject line be?
Keep it simple and direct. 'Resignation - [Your Name]' or 'Notice of Resignation - [Your Name]' ensures your manager sees it promptly.
Do I still need to talk to my boss if I send an email?
It is highly recommended. Sending the email provides the formal notice, but a follow-up conversation shows professionalism and helps preserve the relationship.
What comes next?
Once you've submitted your resignation, it's time to update your resume for the next chapter. Our free builder makes it easy to create a polished, ATS-friendly resume in minutes.
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